Doing/Did This Very Well

5

Doing/Did This Well

4

Doing/Did This O.K.

 3

Doing/Did This Poorly

2

(Did) Not Doing This

1

Score

Step 1  Determining the need for a collaborative and exploring the problem set 

 

Does the problem still exist and by working together are we making a difference to the issue?

 

 

 

 

 

 

Have we completed a literature review to see what others have done with the issue?

 

 

 

 

 

 

Are members developing a common understanding of the issues?

 

 

 

 

 

 

Are we gathering information from members, clients and the community about their needs, wants and preferences in relation to our organizing issue?

 

 

 

 

 

 

Are members of the collaborative scanning the horizon for new information and developments?

 

 

 

 

 

 

Does the problem still need a comprehensive approach or is one organization better suited to address the issue?

 

 

 

 

 

 

Sub total score-

 Possible total =30

High score =20-30

Medium score= 10-20

Low score =0-10

 

 

 

 

 

 

Step 2 Motivation to Collaborate

Do members still perceive benefits to participating in the collaborative?

 

 

 

 

 

 

Is the motivation for collaboration a result of a external incentive such as a funding opportunity?  If so are there enough other motivators to operate effectively and co-operate?

 

 

 

 

 

 

Are the members energized and still willing to come to meetings and take on tasks?

 

 

 

 

 

 

Is the collaborative accessing the resources its needs to do its work?

 

 

 

 

 

 

Are the collaborative members complementing each other’s capacity and resources?

 

 

 

 

 

 

Is there is a shared  commitment to the vision and goals? Does the vision of the collaborative enhance the mission of member agencies?

 

 

 

 

 

 

Are the partners willing to share their ideas, resources, influence and power to fulfill the goal?

 

 

 

 

 

 

Do the perceived benefits of the partnership outweigh the perceived costs?

 

 

 

 

 

 

Sub total score-

 Possible total =40

High score =25-40

Medium score= 15-25

Low score =0-15

 

 

 

 

 

 

Step 3 Member Identification and Selection

 

Who participates in the collaborative meetings, senior or junior level staff? Does this impede decision making?

 

 

 

 

 

 

Is there a positive group dynamic?

 

 

 

 

 

 

 Is enough variety among members to have a comprehensive

understanding of the issues and to facilitate  learning and developing a comprehensive approach?

 

 

 

 

 

 

Do the participants have the necessary skills for collaborative action?

 

 

 

 

 

 

Is there someone not at the table who should be involved in the process? If so who?

 

 

 

 

 

 

 

Are power issues addressed and is conflict seen as normal?

 

 

 

 

 

 

Sub total score-

 Possible total =30

High score =20-30

Medium score= 10-20

Low score =0-10

 

 

 

 

 

 

Step 4 Collaborative Planning

 

Has a neutral facilitator has led the group through this step?

 

 

 

 

 

 

Did all partners participate in the planning activities?

 

 

 

 

 

 

Was there opportunities in planning activities to explore differing needs and priorities amongst the collaborative member organizations?

 

 

 

 

 

 

Does the collaborative have a purpose or mission is it clear to the members and external stakeholders ?

 

 

 

 

 

 

Has the collaborative developed a collective vision to respond to the problem set?

 

 

 

 

 

 

Has the vision been fleshed out with goals objectives and a realistic action plan that is committed to by all partners

 

 

 

 

 

 

Does the plan clearly show time lines and assigned responsibilities for review and completion?

 

 

 

 

 

 

Sub total score-

 Possible total =30

High score =20-30

Medium score= 10-20

Low score =0-10

 

 

 

 

 

 

Step 5  Building the organization’s architecture

 

Trust Building Processes

 

 

 

 

 

 

 

Do members take pride in the way their work contributes to
achieving the overall vision of the collaborative?

 

 

 

 

 

 

Are there procedures and strategies to ensure alternative views are expressed within

the partnership?

 

 

 

 

 

 

Is there a capacity building strategy to ensure members of the collaborative gain the skills needed to make the collaboration work?

 

 

 

 

 

 

Do we regularly ask for feedback from our members about how well the collaborative is doing?

 

 

 

 

 

 

If a project fails, or things go less well than planned, people learn from it and their readiness to continue to try new things is not diminished.

 

 

 

 

 

 

 

When conflict arises, the situation is handled respectfully and effectively to everyone's satisfaction.

 

 

 

 

 

 

 

Do people feel comfortable to say what they think and feel, in a way that promotes problem-solving?

 

 

 

 

 

 

 

Sub total score-

 Possible total =35

High score =20-35

Medium score= 10-20

Low score =0-10

 

 

 

 

 

 

Governance Processes

 

 

 

 

 

 

 

Is there decision-making system that is known by everyone participating in the collaborative?

 

 

 

 

 

 

Are there clear roles, responsibilities and expectations of members and are they clearly defined and understood by all?

 

 

 

 

 

 

Are there are formal structures for resolving turf disputes?

 

 

 

 

 

 

Are issues and questions about power are addressed openly and transparent?

 

 

 

 

 

 

Do we plan how we will conduct our meetings?

 

 

 

 

 

 

Are there policies that cover the type of work done by the collaborative such as a HR policy for staff or a communications policy for advocacy or communications work?

 

 

 

 

 

 

Do all the member organizations have policies that empower their collaborative representatives? 

 

 

 

 

 

 

Sub total score-

 Possible total =30

High score =20-30

Medium score= 10-20

Low score =0-10

 

 

 

 

 

 

Work co-ordination processes

 

 

 

 

 

 

Is there someone, paid or volunteer who is clearly responsible to ensure the work of the collaborative gets done?

 

 

 

 

 

 

Are the lines of communication, roles and expectations of partners clear?

 

 

 

 

 

 

Do members have the task of communicating and promoting the collaborative in their own organizations?

 

 

 

 

 

 

Are processes that are common across agencies such as referral protocols,

standardized?

 

 

 

 

 

 

Is the administrative, communication and decision-making structure of the collaborative as simple as possible?

 

 

 

 

 

 

Do we keep up-to-date records on the organization, programs, activities, community needs, contact people and resources involved in the collaborative? 

 

 

 

 

 

 

Sub total score- Possible total 30

High score =20-30

Medium score= 10-20

Low score =0-10

 

 

 

 

 

 

Step 6 Evaluation: Reflecting on continuing the partnership

 

Do enough members attend regular meetings of the collaborative?

 

 

 

 

 

 

Are there enough  resources to continue

the work of the collaborative?

 

 

 

 

 

 

Has the collaborative  been keeping track when it reaches milestones and targets?

 

 

 

 

 

 

Is there a clear need and commitment to continuing the collaboration in the

medium term?

 

 

 

 

 

 

Are there regular opportunities to reflect on how things are

done and how they could be improved? Is there an annual review?

 

 

 

 

 

 

Are there processes to evaluate the strengths and weaknesses of committees, meetings and the organization of the collaborative itself?

 

 

 

 

 

 

Is there a way to review the range of partners that allows for turnover and recruiting new members?

 

 

 

 

 

 

 

Does the collaborative organization and its committees look back over the previous year's objectives, activities and accomplishments to highlight concerns celebrate achievements?

 

 

 

 

 

 

Is the sector or community benefiting from the knowledge developed within the collaborative? Is there a mechanism for knowledge transfer?

 

 

 

 

 

 

Sub total score- Possible total 45

High score =30-45

Medium score= 15-30

Low score =0-15

 

 

 

 

 

 

Tabulating Your Scores

Total possible score of 300

Add up the circled numbers from each category. Transfer the total scores to the appropriate spaces below.

Step

Step score

Step 1  Determining the need for a collaborative and exploring the problem set 

 

 

Step 2 Motivation to Collaborate

 

Step 3 Member Identification and Selection

 

 

Step 4 Collaborative Planning

 

 

Step 5  Building the organization’s architecture

  • Trust building processes
  • Governance processes
  • Work processes

 

 

 

 

 

Step 6 Evaluation: Reflecting on continuing the partnership

 

 

Total score 

 

Powered by Drupal, an open source content management system
Computer Squad